Meetings

<span id="topic-1" style="padding-top:40px;">Meeting Types</span>

Webex offers a variety of collaboration options to personalize your experience. 

Personal Room Meeting

A Personal Room Meetings uses the traditional dial-in bridge conference that you can schedule and invite via Outlook. Personal Room Meetings are great for back-to-back meetings. With Personal Room Meetings, the meeting host can remain in one meeting room for several meetings and have attendees join at different times.

• • Hosting: Anyone in the space can start the meeting by tapping the Meet button.
• • Scheduling: Tap the Schedule tab to create a calendar invite and have the email addresses of everyone in the space added automatically.
• • Joining: Anyone invited to a space meeting may immediately join the meeting.
  

Space Meeting

Space meetings are meant to be more impromptu and informal. You can schedule a meeting with everyone in your space directly from the space. A space meeting is an easy way to meet either when you decide to have an ad-hoc meeting or regular team meetings.

• • Hosting: Anyone in the space can start the meeting by Tapping the Meet button.
• • Scheduling: Select the Schedule tab to create a calendar invite and have the email addresses of everyone in the space added automatically.
• • Joining: Anyone invited to a space meeting may immediately join the meeting.

Scheduled Meeting

A standard scheduled meeting is a traditional Webex meeting that has a unique URL issued for each new meeting. This type of meeting is ideal for meetings that need to be scheduled in advance or are recurring.

• • Hosting: Host or alternate host(s) can start the meeting.
• • Scheduling: Unique URLs are issued for each new meeting to share in meeting invites.
• • Joining: Attendees can join up to 15 minutes before the meeting starts via your dedicated meeting link.

<span id="topic-2" style="padding-top:40px;">Start a Personal Room Meeting</span>

If you have a Standard or Premium Webex Package (Executive or Meetings Plus ProConnect seat), you can meet in your Cisco Webex Personal Room.

1. 1. Go to Meetings, by selecting the Meeting icon.
   

1. 2. Choose Start.

Note: If you don't see Start, it could be because:

1.        a. You don't have a Standard or Premium Webex account.
2.        b. You only have a Basic account (Primary ProConnect seat) which does not include the Personal Meeting Room.

<span id="topic-3" style="padding-top:40px;">Start a Meeting from a Space</span>

If a space has more than 3 people but less than 100, you can start an instant meeting directly from that space. The number of people who can join the meeting varies for each space, depending on the Webex licenses of people in that space.

• • From the space where you would like to initiate a meeting, select Meet.
• • The meeting starts instantly, and everyone in the space sees a Join button in their meeting list and in their spaces list in the Webex app.

<span id="topic-4" style="padding-top:40px;">Join a Meeting from a Calendar Invite</span>

You can join a meeting from your computer, mobile device, phone, or video system. To join a meeting:

1. 1. Open your email invite.
2. 2. Tap Join.
   

Note: If you don't want to install anything on the device you’re using, click Join from your browser.

3. 3. Enter your name and email address. Click Next.
4. 4. If you're asked for a meeting password, enter the meeting password that was a part of the initial email. Then, click Next.
5. 5. In the preview window, you can make sure your audio and video sound and look good before you join the meeting. 
6. 6. Choose whether or not you want to have your video and microphone turned on before you join.
7. 7. When ready, click Join Meeting.

<span id="topic-5" style="padding-top:40px;">Join a Meeting from Your Spaces List</span>

1. 1. Go to Messaging.
2. 2. Tap the Meet button beside the space or meeting name.
3. 3. Choose your audio and video settings before you join your meeting.
4. 4. When ready, select Join Meeting.
   

Note: Webex feature availability varies by ProConnect seat type. 

<span id="topic-6" style="padding-top:40px;">Record a Meeting</span>

If you have the Premium Webex meeting package(Meetings Plus ProConnect seat), you can record meetings in Webex and send them to those who could not attend, or use them for training purposes. Your recordings can either be saved to the cloud or your computer as a local recording.
To record a meeting:

1. 1. While in a meeting, select the More options icon.
2. 2. Select Record. You will receive a link to the recording shortly after your meeting ends.
3. 3. To stop recording, select Stop recording.

<span id="topic-7" style="padding-top:40px;">Share Content in a Meeting</span>

You can share your screen in Webex so that everyone in the meeting can get a visual of whatever you’re discussing. Anyone can share, but only one at a time.

To share content in a meeting:

1. 1. Tap the More Options icon 
2. 2. Tap Share Screen.
3. 3. When sharing with video or audio, check these options - Optimize for text images, or Optimize for video.
4. 4. Choose the screen or application you want to share. Select Share to begin sharing.
5. 5. To Stop sharing content, tap Stop Sharing.